UP Mindanao - Office of the Vice Chancellor for Administration

VISION

A modern, innovative, and responsive Supply and Property Management Office (SPMO) knowledgeable in acquisition, supply, inventory, and disposal management that provides exemplary and quality service with integrity and honor.

MISSION

Our mission involves efficient services, accurate resource monitoring, accountability, and compliance, fostering collaborations, leading in innovation, embracing technology, and prioritizing environmental stewardship for optimized operational efficiency and positive community impact.

MANDATE

The Supply and Property Management Office (SPMO) is mandated to administer and provide supply and property management services to the university's central administration. This includes the following responsibilities:

I. Procurement

Consolidating the Project Procurement Management Plans (PPMP) and preparing the Annual Procurement Plans (APP)
Performing Bids and Awards Committee (BAC) Secretariat functions
Monitoring milestones of procurement projects through the preparation and submission of Procurement Monitoring Reports (PMR) and the Agency Procurement Compliance and Performance Indicator System (APCPI)

II. Supply and Property Management

Purchasing common-use supplies and equipment (CSE)
Maintaining and controlling inventory records of common-use supplies, equipment, and materials
Administering and providing supply and property management services to all units of UP Mindanao
Assisting in the disposition of unserviceable property
The SPMO plays a critical role in supporting the operations of the university's Central Administration by ensuring efficient procurement processes and effective management of supplies and properties.

NOTE: The mission, vision, and mandate of the Supply and Property Management Office are derived from the ONE SPMO framework, guiding our commitment to excellence in supply and property management practices.

FUNCTIONS OF THE SUPPLY AND PROPERTY MANAGEMENT OFFICE

The Supply and Property Management Office (SPMO) is a key unit overseeing procurement and asset management at the University. Responsibilities include supervising office operations, leading the Bids and Awards Committee (BAC) secretariat, and preparing reports for submission to regulatory bodies. In procurement, the SPMO manages the entire cycle, from preparing purchase orders and obtaining price quotations to monitoring deliveries. It maintains records of property acquisitions, assists in insurance coverage, and contributes to annual inventory-taking and disposal. The office also manages the Stockroom, provides technical assistance to users, and posts procurement information on relevant platforms. Without a Procurement Office, the SPMO serves as a BAC secretariat throughout the bidding stages, maintains the supplier registry, and assists the BAC in ensuring compliance with procurement regulations.

Overall, the SPMO is a central hub for efficient and compliant procurement and property management practices within the University.

Page updated

Report abuse